Terms and Conditions

  1. Payment Terms. A signed Rental Agreement and 50% deposit is required to confirm a reservation. Final payment is due 7 days prior to the shipping/delivery/installation date of all Rental Agreements.  On-site changes can only be accommodated for Renters who have a signed credit card authorization form on file with Standard Event  Rentals. Renters wishing to establish payment  terms are subject to pre-approval, and must contact their Standard Party Rentals Sales Representative in advance. Under California state law, Standard Event  Rentals is required to  collect sales tax based on delivery location, as applicable. Renters with California resale certificates must provide this information to their Standard Party Rentals Sales  Representative prior to sales taxes being exempted from any order.
  1. Cancellation Fees. In the event of any cancellation, the following cancellation charges apply to compensate Standard Event Rentals for its time, energy, costs and expenditures in preparing for the  performance of its obligations to Renter: a. Once a reservation is confirmed by renter’s signature, it is considered a binding Rental Agreement and all equipment on the order is reserved and made unavailable to other  Renters. b. Cancellations made within 30 days and up to 15 days  of the scheduled delivery date will incur a 25% restocking fee. d. Cancellations made within 14  days  and up to 7 days of the scheduled delivery date and time will be charged a 50% restocking fee.. e. Cancellations made within 7days of delivery will be charged 100% restocking fee. F. Please see ”Rental of Tents” below for additional fees associated with tenting cancellations
  1. Rental of Tents. Tents are temporary structures and will not withstand strong wind, rain, lightning, earthquake or other conditions. While a tent may be installed in a safe manner, the tent can become unsafe due to weather or other conditions. Renter has the responsibility to monitor weather and other external conditions, especially wind. If weather or other conditions arise which may create an unsafe environment, Renter bears all responsibility for the safety of persons and property and the decision whether or not to evacuate the tent and tent area. Renter  shall provide Standard Event  Rentals with complete maps of all underground utilities, including water, power and sewer lines, as well as underground installations, and shall  designate, by spray paint or otherwise, the location of all such underground installations which would interfere with the staking, installation or use of the tent structure and its  supports. Renter understands that different locales may have different building code enforcement policies governing installation of tents. Standard Event Rentals will make its best  effort to comply with these policies. Renter agrees that additional rental charges may be necessary to comply with local policies. If the Renter wishes to provide any necessary  permits or proof of engineering to meet local building code and fire protection policies, documentation must be provided to Standard Event Rentals before installation of tents can  commence. In addition, the cancellation of tent Rental Agreements are governed by a different fee structure than other rentals, as follows:  a. Tent rentals must be placed on hold a minimum of 14 days prior to the delivery date, at which time Standard Event Rentals will process any engineering and/or permits on behalf of  the Renter, unless the Renter wishes to provide their own permit(s) and associated engineering. Any out of pocket expenses Standard Party Rentals incurs on engineering and  permitting fees are owed by the Renter regardless of whether the Renter cancels the tent rental after the process has begun.
  1. Reservation Agreement Accuracy. It is the responsibility of the Renter to carefully review the Reservation Agreement for accuracy of information including (but not limited to): the program date, program timing,  delivery location and quantity of Property requested. The Renter must advise Standard Event  Rentals of any necessary adjustments or missing information in advance of the  scheduled shipping/delivery/installation date. Additions or changes to a confirmed reservation made within 3 business days of shipping/delivery/installation time are subject to  availability, and will be considered a ”rush/change” order subject to additional labor fees.
  1. On-Site Changes. Changes or additions to rental Property or services to the Reservation Agreement during on-site program installation will require the signature of the Renter and/or Renter’s  authorized representative making the request, and are subject to availability. Additional fees may be assessed to accommodate on-site additions or changes, including labor and  trucking, and will be determined on a case-by case basis by the Renter’s Standard Event  Rentals Sales Representative. Any adjustments will be made to the final post-event Rental  Agreement prior to invoicing.
  1. Costs of Labor. Standard Event Rentals estimates and schedules delivery, installation and removal labor and associated costs in accordance with information provided by Renter, and the timing  outlined in the Rental Agreement. Estimates and actual labor costs are subject to change depending upon excessive delays or changes by the Renter or delivery location/venue to the contracted timing, availability of labor, changes in staffing or event attendance, existence of union labor contracts governing labor conditions and wages, local minimum wage  statutes, applicability of prevailing wage statutes, etc. Any labor expenditures incurred above what was initially estimated will be applied to the final post-event Rental Agreement  prior to invoicing.
  1. Venue Access. It is the responsibility of the Renter to ensure that all reserved rental Property meets the accessibility parameters of the delivery location/venue. If, upon delivery, a product does not  fit into the location/venue (including doorways, elevators or stairwells), Rental Agreement charges will still apply to Property deemed unusable. Refunds on unused Standard Party  Rentals rental Property will not be given.
  1. Receipt of Property. The Renter is responsible for confirming the quantities and condition of all rental Property upon receipt of will call or delivery. Standard Event Rentals requires that the Renter or  Renter’s authorized agent sign the Rental Agreement upon receipt of all orders, and notify Standard Party Rentals immediately of any discrepancies or deficiencies. Failure to notify  Standard Event Rentals of any deficiencies within 2 hours after acceptance or delivery signifies the Renter’s agreement that the rental Property is in good operating condition and  meets the Renter’s requirements.
  1. Return of Property. The Renter is responsible for verifying the quantities and condition of all rental Property upon pickup or return of the Property. The Renter shall be liable for all damages to or loss of  the Property incurred prior to return to Standard Event Rentals, and all costs incurred by Standard Event Rentals in repairing or replacing damaged or lost Property. If the rental  Property is not returned in good condition on the return date, prorated rental fees continue on a daily basis.
  1. Assumption of Risk, Release of Liability. Renter acknowledges there is a risk of losses, injuries or damages arising from or related to the use or transportation of rental Property and assumes all risk of such losses, injuries  or damages. Renter, for itself and its employees, contractors, agents and invitees, releases Standard Event  Rentals from any and all responsibility or liability for such losses, claims,  liabilities, demands, costs, injuries or damages which may be experienced arising from or related to the failure, use, installation, maintenance, storage or transport of rental Property.
  1. Indemnity/Hold Harmless. Renter agrees to indemnify and hold Standard Event Rentals harmless from and against any and all liability, claims, demands, damages, judgments, attorneys’ fees and costs of every  kind and nature including, but not limited to, injuries or death to persons and damage to property arising out of the use, installation, maintenance, construction, operation, or  possession of rental Property, including any products sold for use with the Property.
  1. Limitation of Liability. In no event shall Standard Event Rentals be liable for any lost profits, indirect, special, incidental, consequential or punitive damages, or cost of procurement of substitute products or services, however caused and under any theory of liability, whether in contract, tort (including  negligence and strict liability) or otherwise, even if advised of the possibility of such damages. Except as provided by law, the aggregate liability of Standard Event Rentals for claims  arising hereunder or otherwise shall not exceed the amounts paid by Renter hereunder for the rental Property. Any action for breach of this Agreement must be commenced within  one year after the cause of action has accrued.
  1. Force Majeure. Standard Event Rentals’ performance shall be excused where it is prevented or delayed by war, actual or threatened act of terrorism, strike, embargo, riot, power outage, explosion,  machinery breakdown, accident, inability to obtain labor or materials, governmental restrictions or regulations, fire, flood, inclement weather, earthquake, act of God, or other causes  beyond Standard Party Rentals’ reasonable control.
  1. Payment. The failure of a credit card company to pay charges under the Rental Agreement shall not relieve Renter from liability.
  1. Payments that are (30) days late (total of (40) days after event dates) is subject to a 1.5% late charge of the outstanding balance. Each period of (30) calendar days thereafter a 1.5% compounding charge may apply.
  1. Use, Permits, Etc. Renter agrees not to use or allow others to use the rental Property in an illegal or unsafe manner. Renter will obtain and pay for all necessary permits or licenses with respect to  Renter’s use of the Property. Standard Event Rentals is not responsible for determining whether or not permits, licenses, etc., are required for Renter’s use of rental Property.
  1. Non-Waiver. Any failure of Standard Event Rentals to insist upon strict performance by Renter in regard to any provision of the Rental Agreement or these or website Terms and Conditions shall  not be interpreted as a waiver of Standard Party Rentals’ right to demand strict compliance with all other provisions of the Rental Agreement or Terms and Conditions.
  1. Proposition 65 Warning. Some of the Property rented may contain chemicals known to the State of California to cause cancer and/or birth defects or other reproductive harm.
  1. Attorney’s Fees. If either party shall retain legal counsel or bring an action against the other for matters arising from or related to a Rental Agreement, the unsuccessful party shall pay to the prevailing party reasonable attorneys’ fees and other costs incurred, in addition to any other relief to which it may be entitled.
  1. Entire Agreement. Renter acknowledges that Renter has read, understands and agrees to these Terms and Conditions of Rental, and that Renter will review the Additional Terms and Conditions on  StandardEventRentals.com, and that they, together with the terms of Credit Application and Agreement, set forth the complete and exclusive statement of the agreement between the  parties, and supersedes any other proposal, agreement, or representation, whether oral or written, and any other communications relating hereto. To the extent that these or the web  based Terms and Conditions conflict with the terms of an individual Rental Agreement or any terms and conditions set forth in Renter’s documents, the Terms and Conditions shall  prevail. No waiver or modification shall be effective unless signed by an authorized representative of Standard Event Rentals.